Things to Consider Before Buying a Printer: 17 Important Facts

The printer is a necessary office tool that may help workers save time and be more productive. Prior to purchasing a printer, here are some of the most important considerations to keep in mind.

Printers are essential office tools that help workers save time and be more productive. Also, there are a lot of printers to choose from, which makes it hard to understand the basics of each one.

Before making a purchase, think about the following tips to make sure you get the right printer for your business.

We all know that today’s prices are astronomical. The cost of just about everything is rising, whether it’s a new vehicle, a home, or even necessities like food and clothing.

But if you’re in the market for a printer, things might become a little more complicated. When you have so many options, how can you know which one is right for you?

List of 17 Things to Consider Before You Purchase a Printer


“Image per minute” (IPM) refers to the rate at which pictures are printed. A single picture comprises an IPM. It’s not a gauge of how good a product is. Quantity is quantified by this unit of measurement.

How many images per minute (IPM) will you print if you use a high-quality inkjet printer? (If you printed one image every second, then it would be five IPMs).


A page per minute (PPM) is the abbreviation for Page Per Minute (PPM). The speed at which a printer can print a sheet of paper is measured in PPM. If a printer can print a 10-page document in 20 seconds, it has a PPM of 5 PPM.

In terms of saving time and money, it’s preferable to have a printer with a faster rating. If you need to print a lot of things quickly, like for an advertising campaign, you need to buy a printer with the fastest PPM rating.


The printer would be incomplete without the processor. It interprets the computer’s instructions and translates them into a language the printer can comprehend.

The processor must decode highly encoded data in the computer’s instructions.

In a nutshell, the processor is in charge of translating computer commands into language the printer understands.


A printer’s memory serves as a temporary storage unit for data being transferred or received across computer networks. It saves the information in a way that makes it accessible in the future.

Between the computer and the printer, there is a buffer in the form of memory. It’s also known as a print buffer on printers. There is a standard unit for measuring memory in printers known as kilobytes (KB).

As soon as the printer is turned on, it contains a small amount of memory that saves the data temporarily in a buffer.

When a computer sends a print file to a printer, the printer uses memory to process the file.

When a print job is finished or a new print job is started, the memory is flushed. Volatile semiconductor memory (VSM) is the kind of memory found in printers. Because it needs a steady source of electricity, it is a volatile memory.

Internal Hardware

The print head, the paper sensors, the ink cartridge, the fusing assembly, and a print carriage that supports the ink cartridge and print head are all elements of a printer.

During printing, the carriage of the printer travels back and forth across the print bed, which is a flat sheet of heated metal.

The printer’s print head is a tiny device that uses the printer’s computer to print ink on paper in a certain pattern. It is made up of an electro-mechanical circuit.


DPI is another name for resolution in printer lingo (dots per inch). The printer’s dot density is measured in dpi. Having a higher resolution is necessary if you wish to print a document with little text or pictures.

Your printouts will be of greater quality if the resolution is higher. The ink-jet printer is the greatest computer printer on the market today. Droplets of ink are used by ink-jet printers to produce images on paper.

Dots per inch (dpi) is a common metric used to assess the print quality of a printer. Print quality improves as the dots per inch increases.

The number of distinct dots that a printer can print on a square inch is referred to as its resolution. The standard unit of measurement is pixels per inch (PPI) (PPI).

However, resolution isn’t the only aspect that contributes to an image’s clarity.

The clarity of the picture is affected by a variety of factors, including the ink or toner quality, printer nozzle size, and paper type. A high-resolution printer may produce a crisp picture with low-quality ink or toner.

Even with the best ink or toner, a low-resolution printer cannot produce a high-quality picture. So, although high resolution is essential, it isn’t enough to produce a high-quality print.

Paper Handling

The process of loading paper into a printer is known as paper handling. Understanding how paper is normally printed can help you have a better grasp of how it all works.

To print a page, the printer’s print head first travels over the paper, then the paper moves beneath the print head.

To print a page, the print head glides over the paper as the paper slides below it. A paper jam will occur if the print head goes rearward and hits the paper.

In order to print a page, the paper must be positioned beneath the print head as it advances.

Capacity of a Paper Tray

At a given moment, how many prints may be made depends on the printer’s paper tray. To put it another way, it refers to how much paper can fit in the tray or compartment.

Each printer type has a particular tray capacity, and this varies from printer to printer. Sheets are the most common unit of measurement for tray capacity.

To accommodate different paper sizes, the printer’s paper tray may be adjusted. The printer’s maximum paper size is the same.

An A4-sized piece of paper may be printed using a printer with a 250-sheet paper tray.

This translates to a capacity of 250 A4 sheets per tray. In the printer’s specs, the paper sizes supported are frequently specified.

However, if you have any worries regarding the printer’s tray capacity, you may always check it for yourself.

Duty Cycle

A printer’s duty cycle refers to how much time it may be used each day or month. Most printers have a monthly duty cycle of between 15,000 and 20,000 pages. As a result, you may print that many pages every month on the printer.

Your printer will display an error message if the duty cycle is exceeded.

A printer’s duty cycle is an essential consideration when purchasing a printer. In terms of how many pages they can print every month, most of them will suffice if you’re wanting to print 5000 pages or more per day.

If their printer is able to keep up, a family would need roughly 5,000 monthly duty cycles, but a business normally needs more than 20,000 monthly duty cycles.

Connection Interface

It’s referred to as the printer’s “connection” when it tries to connect to the print-data source through this route.

“USB Linked” refers to a printer that is connected to a computer through a USB connection.

“Network” or “wired” means it is linked to a computer network by an Ethernet cable or wireless, if it has a parallel port.

The most common connection interfaces are USB, Bluetooth, Wi-Fi, Cloud, and NFC.


The printer’s USB connection is simple to grasp. Computers interact with one another through this link.

The most popular method of connecting a printer to a computer is through USB. In order to set up a printer while the drivers are being installed, a USB port must be connected to the computer.

When the USB port is plugged into the computer, the printer will instantly connect.


In this case, Bluetooth refers to a kind of wireless technology that allows the printer to get data from a computer or mobile device.

You may use it with a number of electrical gadgets since it is a common wireless technology. It uses low-power RF to perform its functions.


This means you will need to keep your mobile device within range of the printer while using a Bluetooth-enabled printer.

The USB Bluetooth adapter on certain printers allows you to print from devices that are far from the printer, allowing you to print from any location.

Wi-Fi is available at this location.

Documents may be printed without the need for cables thanks to wireless networking technology.

It is capable of wirelessly connecting a large number of devices without the use of any cords. As a result of this, wireless printers are becoming more common.

They make it easy to print documents wirelessly from your phone or tablet.

Mobile devices may be connected to WIFI printers so you can print documents wherever you are.


There are a growing number of printers that have cloud printing capabilities built into them.

Accessing and printing files directly from cloud storage services, such as AirPrint or Google Cloud Print, is now easier than it has ever been.


When you hear the term “near-field communication,” you’re thinking of what NFC stands for. This is a kind of communication. In various gadgets, it is utilised to facilitate short-distance communication.

Using NFC, you can print or connect to a printer without the need for a cable when you bring your phone near it.

Is there anything more convenient than being able to print documents directly from your smartphone? NFC printing is the quickest and most convenient method, but it may require the installation of additional software on certain printers.

Mobile phones and other electronic gadgets routinely make use of NFC (Near Field Communication). It is possible to use NFC at the workplace and at home.

In most mobile devices, NFC is utilised to communicate with NFC tags. It is also used to communicate with various electronic devices, including smartphones and tablets.

Uses for NFC tags are many. In order to monitor your pets, all you need to do is attach an NFC tag to your pet, and you’ll be able to follow him or her everywhere he or she goes.

It is possible to use NFC tags to store contact information and unlock doors and cars. NFC tags can be used to store medical history and emergency alerts. They can also be used to store personal information.

Automatic Document Feeder

Multiple sheets may be fed into the printer simultaneously, and each page will be scanned or copied one at a time.

This makes it possible to scan and print documents with more than one sheet quickly and easily.

Scan speeds of up to 200 sheets per minute are possible with certain high-end document feeders, compared to the typical 10 pages per minute.

Duplex Printing

The term “duplex printing” refers to printing on both sides of a sheet of paper at the same time.

Using duplex printing saves both paper and time by printing a document on both sides of a sheet of paper at once.

Duplex printers print on both sides of the paper by feeding it into a tray and then pulling it out with a drum. Duplex printing allows for significant time and labour savings.

For example, a 200-page paper may be finished in three hours instead of six.

Because only one worker is needed to accomplish the task, the machine saves time and money. Offices and enterprises make substantial use of duplex printing.

Users may also choose to print their documents at home using the photocopier that comes with their printer and then use a printout from that printer to print on the other side of their paper.

For people who just want a single copy, this procedure may be a viable option.

Final Thoughts

Investing in a new printer is a major undertaking. Before making a purchase, there are a lot of things to know and consider.

So we’ve put up this blog article for your benefit. You can use this information to make an informed printer purchase.

You may get in touch with us whenever you want. We eagerly await your response.

Leave a Comment