How Much Does A Printer Cost?

The first step in purchasing a new printer or copier is to know that you need one in the first place. Now, it’s time to find out which printer, copier, or multifunction (MFP) device is best for your organization, and that frequently begins with determining the cost of these machines.

We wish we could provide you an exact figure for the cost of a printer. However, the reality is that there isn’t. As cheap as $500, we’ve suggested new desktop computers. Large, high-end multifunction gadgets, on the other hand, may cost upwards of $50,000! For certain customers, it may be the best equipment for the task.

A large part of the wide price range is due to the large number of respected companies, each of which offers hundreds of different models, add-ons, and other choices. It’s possible that one company merely needs an entry level color desktop laser printer, but it’s also possible that another needs an industrial-strength printing solution.

First, it’s ideal to figure out what your printing requirements are before looking for a certain pricing range. Your company will benefit greatly from this step since you’ll be able to limit down your options based on price range and make an informed purchasing decision.

Are There Any Criteria That Influence The Price Of An Office Printer?

Types of Printer

Inkjet Printers

Despite being the most cost-effective, inkjet printers may also be the most costly to run.

Ink cartridges are used in these low-cost printers, but if you print a lot, you’ll need to change them regularly. It is possible to pay more than the initial cost of a printer for a whole set of new color ink cartridges in certain situations.

Printers with inkjet heads are best suited for home usage or printing in small quantities. Commercial or corporate environments with a lot of print volume should not use these printers.

Laser Printers

It is more costly to purchase a laser printer than an inkjet printer. When it comes to replacing toner, laser printers are the most cost-effective alternative.

In addition to being more reliable, laser printers last longer than inkjet printers. They print more quickly, produce more pages, last longer, and come with greater warranties.

All-in-One Printers

Depending on the model, all-in-one printers, also known as multifunction printers, may copy, scan, and even fax.

When it comes to copying, some multifunction printers need a computer, but they may also serve as a standalone printer and replace other office equipment.

Monochrome or Color Printer

Color Printers

To save money on commercial printing, consider using color printers instead of outsourcing.

The four primary colors of cyan (blue), magenta (red), yellow, and key (green) may be combined in a variety of ways by color printers (black).

To save money, you may want to avoid using tri-color ink cartridges, which need a whole cartridge replacement when one color runs out.

Monochrome Printers

To save money, monochrome printers are ideal if you often print documents that lack color.

In contrast to color printers, black-and-white printers employ only black ink on white paper. The page yield is high, and the machine’s purchase price is reasonable.

New or Refurbished Printer

New Printers

New printers are more costly than reconditioned printers, but if you want the most up-to-date model, they are the best choice. In addition to stronger return policies and complete warranties, new printers are now available.

Refurbished Printers

If purchasing a brand-new printer is out of your budget, consider purchasing a reconditioned model instead.

Used printers that have been restored to their former glory are known as refurbished printers. Refurbished printers may have stricter return procedures than new printers, even if they are covered by warranties.

Reconditioned printers, on the other hand, are substantially less expensive than modern models. With a big supply of remanufactured toner on the market, you don’t have to wait for used OEM cartridges for a few years.

Type of Toner

OEM Toner

OEM Ink cartridges marked “OEM” (original equipment manufacturer) are from the firm that made your printer, not a third party. Although OEM toner cartridges are more costly, they have a lower failure rate and provide better print quality.

Remanufactured Toner

New components have been installed, cleaned, and refilled numerous times in remanufactured toner cartridges.

You may save a lot of money by getting a high-quality remanufactured toner. When it comes to print quality and yield, most remanufactured cartridges are comparable to or better than the original equipment manufacturer (OEM).

Remanufactured cartridges, on the other hand, are often backed by a lifetime warranty or guarantee.

Compatible Toner

Compatible toner is an example of a consumable where the price is directly related to the quality.

Because it is not made by the same company that makes the original printer ink, compatible toner is often referred to as “generic toner.”

The quality of compatibles is inferior to that of OEM or other varieties of toner, even if they are less expensive. Toners that aren’t of high quality are more prone to failure.

Because of their low performance, compatibles that are thrown out will not save you any money.

Type of Page Yield

The number of pages a particular cartridge can print is referred to as its “page yield.” Because they contain more ink or toner, high-yield cartridges produce more pages per unit of ink or toner. Both standard and high-yield cartridges work on the same basis.

The HP05 A cartridge prints 2,300 pages, the HP05 X cartridge produces 6,500 pages, and the HP05 J cartridge prints 9,750 pages, for example.

Normal Yield

To keep the printer’s starting price as low as possible, most new printers ship with a standard yield (“A”) cartridge. Cartridges with a standard yield produce fewer pages than those with a high or extra yield.

High Yield

A high yield (“X”) cartridge is one that offers a higher capacity or capacity that is capable of producing a greater amount of output. You’ll save money and print more pages since it has more ink or toner than a normal cartridge.

Jumbo Yield

Extra-high yield cartridges, referred described as jumbo (“J”) cartridges, contain significantly more ink and toner than ordinary cartridges.

Extra-high-yield ink cartridges are the most cost-effective option for a printer that prints often. While many printers include a high-yield option, not all of them have this feature.

What Is The Average Cost Of An Office Printer Or Copier?

It is feasible to estimate a price range for a printer or MFP depending on its configuration (e.g. the number of paper trays) and its capabilities (e.g. duplexing).

In the case of a home office, a desktop printer should cost between $250 and $600, while a desktop multifunction printer should cost between $500 and $8,000. (MFP). Commercial-grade printers, on the other hand, are more expensive.

It’s recommended that you set up at least $1,000 for a desktop MFP of professional quality, and more than $2,500 for a desktop printer of business quality.

Device Type Options Price Range
Basic Office Printer Color Printing $800–$1,200
Multifunctional Devices Copy/Print/Scan/Fax + Color $2,500–$15,000
Commercial Printers High-Output Color + All Options $30,000–$100,000+


Is a Multifunction Printer Necessary?

The word “desktop printer” often thrown about haphazardly, so defining exactly what we’re talking about is essential before we can provide an appropriate cost estimate. Desktop computers are often divided into two categories:

A compact multifunction printer (MFP) that can scan, fax, copy, and print at the same time. One-purpose printers are those whose only purpose is to print.

Ask yourself what the device’s purpose is before you buy it. In the case of printing, will you need to scan and fax as well? Because an MFP has more moving parts than a dedicated printer, printers are often able to print at greater rates and are less likely to break down than an equivalent price MFP.

There are obvious drawbacks to owning a specialist printer; it can only print. Purchasing a printer over an MFP may save you money on scanning, faxing, and copying, but you’ll have to measure that savings against the added expense of utilizing a second device (or outsourcing) to do those tasks.

What Is Your Page Volume?

How many pages are printed or copied by your firm each month? You may save thousands of dollars if you get the numbers correct while trying to choose the proper equipment.

Every printer has a suggested monthly print volume, which is provided by the manufacturer. Your team’s needs may be better met if you choose a machine that closely matches the output of your workplace.

The cost of high-capacity machines is higher than the cost of low-capacity machines, as you would expect. However, if your workplace generates enough paper to warrant a powerful machine, you can put your faith in us when we say it’s a worthwhile investment. As a result, frequent repairs or even a complete replacement are likely to be necessary before it lives up to its anticipated lifespan.

The other option is to go with a less expensive machine if you have assessed your monthly production and your requirements are smaller. Overspending is a waste of money when a less expensive option like the LaserJet E50045 ($600–$1000) would suffice.

Another thing to keep in mind is to give yourself some leeway when figuring out your final result. Make sure that you get a printer that can print at least 15% more than you now do each month. Your company’s development potential and busy periods are taken into consideration in this calculation. That way, you won’t have to buy a new computer before you’ve outgrown your current one.

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